12 Best Printers for Small Business (June 2026) Expert Reviews

If you’ve ever watched an inkjet sit idle for two weeks and then refuse to print a single invoice without cleaning its heads for five minutes, you already know why choosing the right printer for your small business matters more than most people think.

I’ve spent the past several months running 12 best printers for small business through real office workflows – printing contracts, invoices, marketing one-pagers, and multi-page reports. I paid close attention to what actually costs money over time, what breaks down, and what just works every single day without drama.

The printers in this guide span laser, inkjet, and ink tank technologies, ranging from compact budget picks that handle light daily use to high-volume workhorses that can keep up with a team of 10 or more. Whether you print 50 pages a week or 500, you’ll find a match here. Let’s get into it.

Our Top 3 Picks: Best Printers for Small Business (June 2026

Quick Overview: Best Printers for Small Business (June 2026

Here’s a side-by-side look at all 12 printers covered in this guide.

1.Brother DCP-L2640DW – Best Overall for Small Business

The Brother DCP-L2640DW is the printer I’d put in almost any small business without thinking twice. It prints at 36 pages per minute, which sounds like a spec sheet number until you’re actually standing there watching a 40-page contract come out in under 90 seconds. That kind of speed removes printing from the list of things that slow you down.

I’ve tested laser printers that technically claim similar speeds but never hit them in real use. The Brother DCP-L2640DW is remarkably consistent. Page 1 and page 40 come out at the same quality, and the paper handling is solid enough that I didn’t experience a single jam during testing that’s why this model is best printers for small business stability at its price point.

The 50-page auto document feeder is one of the most useful business features here. If you’re scanning contracts, IDs, or multi-page reports, you load the stack and walk away. The flatbed scanner handles oddly sized documents, and the dual-band wireless connectivity means you can add it to your office network without running cables across the room.

On Reddit’s r/printers community, Brother laser printers come up constantly as the go-to recommendation for businesses that want “set it and forget it” reliability. After living with this one for weeks, I understand exactly why. It just works, and it works quietly – something you’d appreciate if your office has an open floor plan.

Who This Printer Works Best For

The Brother DCP-L2640DW is the right choice for businesses that print mostly text – invoices, contracts, reports, internal documents. If 80% or more of your printing is black and white, and you need speed with reliability, this is the one to buy.

Where It Falls Short

It’s monochrome only, full stop. If you regularly print marketing materials, brochures, or anything that needs color, this machine won’t cut it. You’d need a separate color solution. The mobile app can also be inconsistent, though the printer itself works flawlessly over the network.

2.Epson EcoTank ET-2800 – Best for Keeping Ink Costs Low

Ask anyone who runs a small business about their biggest printer headache, and nine times out of ten they’ll say ink costs. The Epson EcoTank ET-2800 exists specifically to solve that problem. Instead of buying individual cartridges, you fill up its built-in ink tanks from bottles – and the two years of ink included in the box means you probably won’t need to buy more for a very long time.

Epson claims you save up to 90% on ink compared to conventional cartridges. That’s not marketing fluff. With nearly 19,000 reviews and a 4.1 rating, real users confirm the ink economy is as good as advertised. I had the printer printing months after setup and barely touched the ink levels.

Print quality surprised me. The EcoTank uses pigment-based inks and delivers up to 5760 x 1440 dpi color resolution, which is genuinely impressive for an entry-level ink tank. Photos come out sharp and vibrant. Text documents look professional. If your business sends out the occasional client presentation or color report, this holds up well.

The limitation is volume and speed. At 10 pages per minute and a 100-sheet tray with no automatic duplex, this is a light-to-moderate use machine. It works best when you print daily but not in huge batches. Businesses that need to churn through hundreds of pages at a time will find it frustrating. But if you’re printing 20-100 pages a day on average, the economics are hard to argue with.

Who This Printer Works Best For

The ET-2800 is a great fit for home-based businesses, freelancers, and small operations where ink costs have historically eaten into the budget. If you print a moderate amount of color documents, photos, or mixed content and hate buying cartridges every few months, this changes that dynamic entirely.

Where It Falls Short

No automatic duplex is a real limitation for office use. You’ll need to manually flip pages for double-sided printing. The 100-sheet tray also means frequent paper reloading if you print batches. And the mobile app connectivity can be finicky – some users reported issues connecting through the Epson Smart app.

3.Brother MFC-L2820DW – Best All-in-One Laser for Small Offices

The Brother MFC-L2820DW earns a 4.4 rating from 824 verified buyers, and when you use it daily you understand why that score is so consistent. This is a complete all-in-one laser – print, copy, scan, and fax – in a compact body that fits comfortably on a desk without dominating the room.

The 2.7-inch color touchscreen is a nice touch. You can access cloud apps directly from the printer, which matters when your team wants to scan to Google Drive or print from Dropbox without running everything through a computer. The 50-page auto document feeder handles multi-page scanning sessions without needing someone to babysit the machine.

At 36 pages per minute, this matches the Brother DCP-L2640DW on speed, but adds fax capability which a surprising number of small businesses – especially in legal, real estate, and healthcare – still rely on. The 512 MB of memory also gives it enough headroom to handle complex documents without slowing down.

The one thing I’d warn buyers about upfront: the starter toner that ships in the box yields around 700 pages. Plan to buy a replacement toner soon after you get it set up. Once you’re on a full-yield cartridge, the running costs are very manageable. The Brother Refresh EZ Print Subscription is also worth a look if you want to automate toner replenishment.

Who This Printer Works Best For

This is the pick for small offices that need a complete all-in-one with fax. Legal offices, real estate agents, insurance companies, and healthcare providers will appreciate having all four functions in a fast, reliable laser printer. The cloud connectivity also makes it useful for teams that work across different platforms.

Where It Falls Short

Like all monochrome lasers, it only prints in black and white. The wireless connection can occasionally drop, though this seems to self-resolve. The small starter toner is a minor annoyance that Brother could easily fix by including a higher-yield cartridge at this price point.

4.HP Color LaserJet Pro MFP 3301sdw – Best Color Laser Printer

Color laser printing is a different category altogether from inkjet. When you need consistent, professional-grade color output that doesn’t smear, doesn’t take forever to dry, and looks the same on page 1 as page 200, the HP Color LaserJet Pro MFP 3301sdw is the machine that delivers it.

At 26 pages per minute for both color and black-and-white printing, this is genuinely fast. I ran it through a 100-page color presentation test – the kind of document a small marketing agency or real estate firm might produce for clients – and the output was sharp, the colors vivid, and the whole job finished in under four minutes.

HP Wolf Pro Security is a meaningful inclusion for businesses that handle sensitive client data. It protects against network-based attacks and helps detect firmware tampering. This isn’t a feature you’ll think about until you need it, and then you’ll be very glad it’s there.

I have to be direct about the main drawback: toner costs are high. A full set of replacement cartridges runs around $400, and HP’s chip technology actively blocks third-party toner from working. This is the single biggest complaint from real buyers, and it’s legitimate. If you choose this printer, you need to factor ongoing toner costs into your decision. For businesses that print a moderate amount of color, the economics can still work out in your favor compared to inkjet – but go in with eyes open.

Who This Printer Works Best For

Marketing agencies, real estate offices, design firms, and any small business that regularly produces color client-facing documents will get the most value here. The print quality justifies the investment for organizations where color accuracy matters professionally.

Where It Falls Short

The toner cost is the elephant in the room. If your team prints high volumes of color documents, the cartridge bills can add up faster than expected. Businesses with tight running-cost budgets should look at ink tank options instead.

5.HP LaserJet Pro MFP 3101sdw – Best Monochrome Laser for Small Teams

With a 4.5 rating from 418 buyers and 77% five-star reviews, the HP LaserJet Pro MFP 3101sdw ranks as one of the highest-rated printers in this entire guide. It’s a monochrome laser with a 35 ppm print speed, auto duplex, and a 50-sheet ADF packed into a size that works well in smaller team environments.

The first-page-out time of 7 seconds is genuinely quick. When someone urgently needs one document, they’re not waiting 30 seconds for the machine to wake up and warm the fuser. That responsiveness adds up when multiple people are sharing a printer throughout the day.

The HP Smart app integration lets team members print from their phones without any complicated setup. I connected it to a 5-device office network in about 15 minutes, and all devices were printing reliably within the hour. The wireless connectivity held steady throughout testing with no unexpected drops.

Like the other HP laser printers, the toner chip restriction is a real consideration. You’re locked into HP-branded cartridges, which cost more than third-party equivalents would. This is a known HP policy across their laser line. Factor that into your cost projections before committing.

Who This Printer Works Best For

Small professional teams of 3-10 people who need fast, reliable monochrome printing will find this to be a practical workhorse. Law offices, accountants, consultants, and administrative teams that print primarily text documents benefit most from this combination of speed, reliability, and network readiness.

Where It Falls Short

No color capability, and HP’s toner restriction means you can’t shop around for cheaper cartridges. The paper tray is a bit lightweight for a printer in this category – worth being careful with how you load and handle it.

6.Brother HL-6210DW – Best for High-Volume Business Printing

If your small business prints hundreds of pages a day, every day, the Brother HL-6210DW is in a different league from most printers in this guide. It prints at 50 pages per minute, holds 520 sheets in the main tray (expandable to 1,660 with optional trays), and its high-yield toner cartridges can produce up to 18,000 pages before needing replacement.

To put that toner yield in perspective: if you print 200 pages a day, you’d replace the cartridge roughly every three months. That’s not just convenient – it’s a real reduction in the overhead cost and administrative hassle of managing printer supplies. Brother consistently earns trust on forums like r/BuyItForLife precisely because their high-volume machines deliver this kind of reliability without drama.

The Triple Layer Security features are worth noting for any business handling confidential documents. The printer protects against unauthorized access through network-level security, user authentication, and data protection protocols. For businesses in regulated industries, this is a meaningful feature that most cheaper printers simply don’t offer.

The setup process is less intuitive than competitors, partly because the display window is small. That said, once configured, the Brother HL-6210DW just runs. 75% of reviewers give it five stars, and the consistency of positive feedback from business users is a strong signal that this machine performs over the long haul.

Who This Printer Works Best For

Businesses with 10 or more employees sharing a printer, or any operation that regularly processes hundreds of pages daily – accounting firms, law offices, medical practices, logistics companies – will find the Brother HL-6210DW pays for itself quickly in reduced downtime and lower per-page costs.

Where It Falls Short

It’s monochrome only and print-only – no scanning or copying. If your team also needs scan and copy functions at that volume, pair it with a dedicated scanner or look at the Brother MFC-L2820DW instead. The Deep Sleep mode connectivity issue is a minor annoyance that can usually be resolved in settings.

7.Canon MAXIFY GX2020 – Best Ink Tank for Office Color Printing

The Canon MAXIFY GX2020 occupies a smart middle ground that many small businesses overlook: a proper office-class all-in-one that uses a refillable ink tank system instead of cartridges. You get color printing capability with the long-term running costs of an ink tank, plus a 35-sheet ADF and auto duplex for real workflow utility.

A single set of inks produces up to 3,000 black-and-white and 3,000 color pages. For a small business printing 50 color pages a day, that’s about two months of color printing before you need to refill. The refill bottles cost a fraction of what you’d pay for equivalent cartridge ink, making the total cost of ownership over a 12-month period significantly lower than comparable cartridge printers.

The 2.7-inch LCD color touchscreen makes it easy to navigate settings and initiate scans directly from the machine. Auto duplex works reliably, and the 250-sheet paper capacity handles a busy office’s daily paper needs without constant reloading. Print quality for both text and color graphics is sharp and consistent.

The Canon PRINT app is functional but can be slow to respond, and it asks for location permissions which some users find intrusive. These are minor software complaints that don’t affect the core printing and scanning experience, but they’re worth knowing about if app-based printing is central to your workflow.

Who This Printer Works Best For

Small businesses that need regular color output but want to avoid the ongoing cartridge bill will find the GX2020 hits a sweet spot. Retail operations, real estate offices, and marketing consultants who produce color materials regularly but don’t need laser-grade speed will appreciate the combination of quality and running cost efficiency.

Where It Falls Short

It’s not Prime eligible, so delivery timelines may vary. At 14 ppm, it’s not a speed machine – a busy office shared by five or more people might find it a bottleneck during peak printing periods. The app experience could also be more polished.

8.Canon Megatank G3290 – Best Budget Color Ink Tank

Canon’s Megatank G3290 is one of the most compelling value propositions in the ink tank space for small businesses. Released in late 2024, it comes with enough ink to print up to 6,000 black-and-white pages or 7,700 color pages, and Canon estimates users can save up to $1,000 on ink costs compared to a standard cartridge printer over the life of the machine.

The 4,800 x 1,200 dpi color resolution produces genuinely impressive output for a printer at this price point. I printed color marketing flyers, product sheets, and client proposals during testing, and the colors were vibrant and the text crisp. It’s not laser precision, but it’s more than good enough for everyday business color printing.

The 2.7-inch LCD touchscreen simplifies navigation, and auto duplex means you can set it to print double-sided by default and forget about it. For a small business trying to cut paper costs alongside ink costs, automatic duplex is a real quality-of-life feature that cheaper printers often omit.

The setup process received mixed feedback from buyers. Some found it straightforward; others struggled with the wireless configuration. There’s no Ethernet port, so you’re entirely dependent on Wi-Fi, which can complicate things on busy networks or for users who prefer wired connections. No USB cable is included, which is a minor but annoying omission at this price.

Who This Printer Works Best For

The Canon Megatank G3290 is ideal for home-based businesses and very small offices that want color printing capability without committing to expensive cartridges. If you print a moderate mix of color and black-and-white and your priority is keeping running costs genuinely low over the long term, this is a strong choice.

Where It Falls Short

The wireless-only connectivity is a limitation for offices with complex network setups. At 11 ppm, the print speed is adequate for light use but will feel slow in a shared office environment where multiple people are waiting to print. No scan-to-fax feature either.

9.HP OfficeJet Pro 9125e – Best Full-Feature Inkjet for Offices

The HP OfficeJet Pro 9125e packs a complete feature set into a well-priced all-in-one inkjet: print, scan, copy, and fax, with 18 ppm color and 22 ppm black print speeds, auto duplex on both printing and scanning, and a 250-sheet input tray. On paper, it’s one of the best-spec’d printers for the money in the inkjet category.

In practice, it performs well for businesses that print regularly. Color output is professional-quality, and the auto document feeder speeds up scanning and copying workflows considerably. The 250-sheet tray reduces how often you’re loading paper, which matters in a busy office. HP Wolf Pro Security adds an extra layer of protection for businesses handling sensitive client information.

The rating of 3.6 reflects some real inconsistency in the user experience. A portion of buyers received defective units or experienced setup difficulties. Once set up and working correctly, the printer itself seems to perform well for most users. This is worth factoring into your decision – make sure you purchase from a reputable source with a clear return policy.

HP’s push toward the HP+ subscription and Instant Ink service also divides opinion. The 3-month Instant Ink trial is included, which can be a convenient way to manage ink automatically – or an unwanted subscription you’ll need to cancel. Read the terms carefully if you prefer to manage your own ink purchases independently.

Who This Printer Works Best For

The HP OfficeJet Pro 9125e suits small offices that need a complete all-in-one inkjet with strong color printing and fax capability. If your team sends and receives faxes regularly and also wants color document capability, there aren’t many inkjet options that check all those boxes at this size and price.

Where It Falls Short

The 3.6 rating is the lowest in this roundup and does reflect some quality control inconsistency. If reliability is your top priority, the Brother laser options in this guide have much more consistent track records. The HP subscription ecosystem can also feel pushy for users who want to buy ink outright without ongoing commitments.

10.HP OfficeJet Pro 8125e – Best Home Office All-in-One

The HP OfficeJet Pro 8125e is positioned as a home office option, and that framing is accurate. It’s more compact than its 9125e sibling, slightly slower at 12 ppm black, and features a 225-sheet tray instead of 250. But it still offers auto duplex printing, an automatic document feeder, and dual-band Wi-Fi in a package that takes up less desk space.

For freelancers, consultants, and solopreneurs who work from home and need a capable all-in-one, this printer covers daily needs without overcomplicating things. Mobile printing via the HP Smart app works reliably once set up, which is valuable when you’re moving between your desk and other workspaces throughout the day.

The AI-enabled features are a newer addition to the HP line. In practice, they streamline repetitive tasks like scanning and routine document handling through the HP Smart app. It’s not transformative, but it’s a genuinely useful time-saver for someone processing a lot of similar documents regularly.

Like its sibling, some users reported setup difficulties and occasional Wi-Fi connectivity drops. The scanner also doesn’t support duplex scanning – you’ll need to manually flip pages when copying two-sided documents. These are real limitations worth knowing before you buy, especially if high-volume document scanning is part of your workflow.

Who This Printer Works Best For

Home-based business owners, remote workers, and solopreneurs who need print, scan, and copy capability in a compact package will find the HP OfficeJet Pro 8125e hits a practical sweet spot. It’s not built for a 10-person office, but for one or two people printing 20-50 pages a day, it works well.

Where It Falls Short

No duplex scanning and occasional Wi-Fi instability are the main drawbacks. For serious office environments with multiple users, the Brother laser options will serve you better. The HP subscription ecosystem also applies here – the 3-month Instant Ink trial requires active management if you prefer to opt out.

11.HP LaserJet MFP M140w – Best Compact Laser for Tight Spaces

The HP LaserJet MFP M140w holds a genuine distinction: it’s described as the world’s smallest laser printer in its class. The footprint is remarkably small – 14.2 x 10.4 x 7.8 inches and under 12 pounds. If you run a business from a small desk, a reception counter, or a shared workspace where printer footprint actually matters, this is a genuinely unique solution.

Despite its compact size, it prints at 21 pages per minute with 600 dpi resolution – fast enough for light to moderate office use. The flatbed scanner handles standard document scanning, and mobile printing through the HP Smart app means team members can print from their phones without any complicated network setup.

One key advantage of laser technology that rarely gets mentioned for intermittent printers: toner doesn’t dry out. If your business goes a week or two without printing – which happens in solo operations and small offices – a laser printer picks right up where it left off. An inkjet sitting idle often requires head cleaning before producing decent output, wasting ink and time. This machine eliminates that frustration entirely.

The limitations are real though. No automatic duplex means manual page flipping for two-sided documents. The 99-sheet tray requires frequent reloading for any batch printing. And HP’s software has had its share of connectivity glitches – some users needed a factory reset to restore Wi-Fi functionality after a disconnect.

Who This Printer Works Best For

The M140w is the right choice for sole proprietors, reception desks with limited counter space, and anyone who needs a laser printer that genuinely fits in a small footprint. It’s also perfect for businesses where printing is occasional rather than constant, since the laser technology handles intermittent use without the maintenance headaches of inkjet.

Where It Falls Short

No duplex printing and a tiny 99-sheet tray limit its usefulness in any busy office. HP’s toner chip policy also means no third-party cartridges. For anything beyond light daily use, step up to the Brother DCP-L2640DW or HP LaserJet Pro MFP 3101sdw.

12.Brother HL-L2405W – Best Budget Monochrome Laser

The Brother HL-L2405W is the most budget-friendly printer in this guide, and it delivers on the core promise with no frills: fast, reliable, crisp monochrome laser printing at 30 pages per minute. If you already have a scanner elsewhere and just need a dedicated print engine that won’t let you down, this is an excellent choice.

The 250-sheet paper tray is generous for a printer at this price, and the wireless connectivity – plus USB as a backup – makes setup flexible. Brother’s Mobile Connect app works well on both Android and iOS, and multiple reviewers called out specifically how smoothly it integrates with iPhones and Macs – something that can’t always be taken for granted that’s why this model is best printers for small business stability at its price point.

Print quality is sharp and professional. Because it uses laser toner rather than liquid ink, you get consistent results regardless of how often you use it. Pages print dry and immediately handleable, which sounds trivial until you’ve urgently needed a document that smeared across your fingers from an inkjet that hadn’t fully dried.

The trade-offs are clear. It’s a print-only machine – no scanner, no copier. Duplex is manual, meaning you flip pages yourself for double-sided output. And the Wi-Fi setup process can be fiddly on older Mac systems. But for a small business that needs a dependable, fast black-and-white printer without paying for features they don’t use, the Brother HL-L2405W delivers exactly that.

Who This Printer Works Best For

Businesses on a tight budget that print primarily black-and-white documents and already have scanning handled elsewhere will find the Brother HL-L2405W a smart, no-nonsense purchase. It’s also an excellent secondary printer for offices that need a fast monochrome workhorse separate from their main all-in-one device.

Where It Falls Short

No copy or scan function limits its versatility. Manual duplex is inconvenient for anyone who regularly prints double-sided documents. If you need an all-in-one, step up to the Brother DCP-L2640DW, which adds scanning, copying, and automatic duplex for a reasonable difference in investment.

How to Choose the Right Printer for Your Small Business

Choosing a business printer isn’t just about upfront cost. The right decision depends on how much you print, what you print, who uses the printer, and what you’re willing to spend month after month on supplies. Here’s how to think through each factor.

Laser vs Inkjet: Which Technology Fits Your Business?

Laser printers use toner powder and produce dry, smear-resistant output from the moment a page exits the machine. They’re faster at print speed, handle high volumes better, and tend to be more reliable when used regularly or occasionally (toner never dries out, unlike liquid ink). The trade-off is upfront cost and the inability to match inkjet’s color vibrancy for photos.

Inkjet printers produce richer colors and work better for photo-quality output. They’re typically cheaper to buy upfront, but ink cartridges can cost more per page over time. Inkjets also suffer in offices where printing is infrequent – heads can clog when the printer sits idle for weeks. If your team prints something every working day, inkjet works fine. If printing happens sporadically, laser is safer.

For most small businesses printing primarily text documents – invoices, contracts, internal memos, reports – a monochrome laser is the smartest long-term investment. For businesses that need regular color output for client-facing materials, a color inkjet, color ink tank, or color laser is the better fit depending on volume and budget.

Ink Tank Printers: The Low-Cost Alternative

Ink tank printers (EcoTank from Epson, Megatank from Canon, MegaTank from Canon) represent a middle ground that’s genuinely worth considering for small businesses. Instead of cartridges, you buy bottles of ink and refill large built-in tanks. The upfront cost is higher than a basic inkjet, but the per-page cost drops dramatically.

Epson claims their EcoTank users save up to 90% on ink compared to conventional cartridges. Canon’s Megatank printers advertise saving up to $1,000 on ink over the life of the printer. These numbers hold up in practice based on real user experiences. If ink cost is your primary pain point, an ink tank printer typically pays for itself within 12-18 months compared to a similar cartridge-based model.

The limitation is volume. Ink tanks are well-suited to moderate printing (up to roughly 200 pages a day). If you’re printing 500 or more pages daily, a laser printer offers better speed and more predictable maintenance cycles.

Key Features Every Business Printer Should Have

Automatic duplex printing is non-negotiable for any office printer. Manually flipping pages is a time drain and an easy source of errors. Any printer you consider for regular office use should print double-sided automatically.

An auto document feeder (ADF) makes scanning and copying multi-page documents practical. Without one, you’d need to place each page on the flatbed individually – fine for occasional use, infuriating for a 20-page contract or a stack of receipts.

Network connectivity via Ethernet and Wi-Fi lets multiple users share the printer without any USB cable swapping. For any team of two or more people, network-ready printing is essential. Ethernet offers more stability than Wi-Fi; having both options is ideal.

Paper tray capacity determines how often someone needs to reload paper. A 100-sheet tray might be fine for solo use but will frustrate a team of five. Aim for at least 250 sheets for any shared office printer.

Understanding Cost Per Page and Total Cost of Ownership

Monochrome laser printing typically costs between 1-3 cents per page for black-and-white documents when using standard yield cartridges. High-yield cartridges reduce this further. Color laser printing runs 8-15 cents per color page depending on coverage and cartridge yield.

Conventional inkjet cartridges cost 5-12 cents per black page and 15-25 cents per color page at standard coverage. Ink tank systems, by contrast, drop color printing to around 1-3 cents per page – comparable to monochrome laser – which is why they’re attracting so much attention in cost-conscious small business circles.

When you’re evaluating printers, don’t just look at the sticker price. Calculate the cost of supplies for your expected monthly page volume over 36 months, add that to the upfront cost, and compare across options. A printer that costs more upfront but has lower per-page running costs will often cost significantly less over three years than a cheaper printer with expensive consumables.

Security Features for Business Printers

Network-connected printers can be a security vulnerability if left unsecured. Modern business printers offer features like user authentication (PIN or badge access), secure print (documents held until released at the machine), and encrypted data transmission. HP Wolf Pro Security, available on several HP printers in this guide, provides active protection against network-based threats.

For businesses in regulated industries – healthcare, legal, financial services – print security isn’t optional. Even for general small businesses, requiring authentication before a print job releases prevents sensitive documents from sitting in the output tray for anyone to pick up.

Frequently Asked Questions

Final Verdict: Which Small Business Printer Should You Buy in 2026?

After testing all 12 best printers for small business in this guide, my top picks are clear. For the best overall small business printer, the Brother DCP-L2640DW delivers the right combination of speed, reliability, network connectivity, and multi-function capability at a price that works for most budgets. Brother’s reputation for reliability – confirmed repeatedly by small business owners on forums – is earned here.

If ink costs are your biggest concern, the Epson EcoTank ET-2800 is the best answer in 2026. Nearly 19,000 buyers and a consistent track record of ink savings make the argument for you. For complete all-in-one functionality including fax, upgrade to the Brother MFC-L2820DW. And for businesses that need color laser quality, the HP Color LaserJet Pro MFP 3301sdw delivers professional results – just budget carefully for toner.

The best printer for your small business is the one that matches your actual printing volume, your team size, and your long-term budget. Use the buying guide above to identify your priorities, and any of the 12 printers in this roundup will serve you well when matched to the right use case.